Abstract Preparation Guidelines

All abstracts must be original work. They should be prepared using this template and in accordance with the following instructions:

• Abstracts should be typed into the template and saved on your computer for later reference.
• The filename of the Word document should be saved as the first five words of your abstract title and only contain alpha/numeric characters with no spaces.
• The abstract should be formatted according to the details in the template.
• The body of your abstract (including any tables, graphs or images) should not exceed 300 words in length.
• Your abstract should be structured as follows: Introduction, Methods, Results, Conclusion, References (if necessary).
• Up to two full colour tables, graphs and/or images may be included in the body of your abstract. Images should be 300 dpi clear with legible typeface suitable for reproduction.
• Any references should be written according to Physical and Engineering Sciences in Medicine (PESM) journal format. Details can be found on the Springer PESM website under instructions to authors.
• As a blind abstract review process will be completed, please do not include any authors’ names or affiliations in the body of the abstract or in the filename of the abstract document.

When submitting an abstract you confirm that all named authors have read and approved the abstract. Please ensure that the list of named authors is appropriate, when considering those who have contributed significantly to the work presented in the abstract (for more guidance on who to include please refer to the Springer authorship definition). All authors must be aware that accepted abstracts will be published in the Conference collateral and in PESM, the official journal of the ACPSEM, in early 2027. Please prepare your abstract with publication standards in mind. Please note that the copyright of the conference proceedings belongs to EPSM 2026, but the copyright of the individual abstracts belongs to the authors.

Please check your abstract carefully as once submitted no further changes will be possible.

Instructions for Abstract Submission

To register your abstract, you need to have the following information:

• Title
• Preferred presentation type (oral or poster)
• Name and affiliation details for all authors
• The theme (and optionally, additional themes) under which you are submitting (see below)
• A biography of up to 50 words on the presenting author. These details can be amended up to the abstract submission closing date

Once you have completed the abstract submission process you will receive a confirmation email. If you do not receive an email within 24hrs, please contact epsm@theconferencecompany.com.

Abstract Criteria Guidelines

Abstract selection will be based on clarity, scientific quality, relevance, innovation/originality, and the overall requirements of the programme. The Conference Committee has the right to refuse or accept any submission. For accepted abstracts, the Committee will take the author’s preference around oral versus poster presentation type into account but may assign you to your non-preferred option if the requirements of the programme necessitate this. The committee may also if needed allocate the abstract to a different category/theme than that it was submitted as.

The following is a summarised excerpt from the rubric which will be used to assess EPSM abstracts for inclusion in the scientific programme. As part of the abstract acceptance process, each submitted abstract will be scored by two or more reviewers with expertise relevant to the subject. The scores will be used to identify abstracts which should be accepted for inclusion in the conference and allocation of these to oral or poster presentations, as well as to identify particularly high quality abstracts for consideration for prizes. Please note that acceptance of a given abstract for inclusion is relative to the number and level of other abstract submissions and topics, and the needs of the programme. Scoring highly against the rubric will increase the chances of an abstract being accepted but is not the only consideration. The assignment of accepted abstracts into oral or poster sessions will also depend on the programme requirements. Reviewer’s judgement will apply when abstracts are on topics which are not a good fit to the rubric but are considered to be of sufficient interest to the EPSM attendees are assessed. The decisions of the scientific committee are final.

Note: This summary is provided to help in the process of preparing suitable abstracts for submission only and is not a complete version of the assessment form.

Criteria

Clarity - The abstract is clear and understandable with no or only minor errors of spelling, grammar, expression, formatting or presentation. 

Scientific Quality - The abstract shows evidence of sound scientific reasoning in the choice of methods, presentation of the results, and any analysis and conclusions. Where relevant, a hypothesis is reasonable. For abstracts where the topic is of a more general or clinical nature, the approach taken still includes logical and well considered statements relating to the aims and outcomes of the work.

Relevance - The work has been placed into context so the reviewer can understand why it is being performed or what question it attempts to answer. The topic is clinically relevant or in a research area that will have at least broad interest to many attendees or specific interest to those working in the particular field. The results and/or aims are relevant to clinical practice or patient outcomes, or may contribute to future scientific advancements in the field. The abstract is not just restating content which is readily available elsewhere.

Originality/Innovation - The abstract displays originality or innovation in one or more of the following areas: the choice of topic, the method used, the results achieved, conclusions, or in the potential application of the work. The intended audience is likely to learn something new. Where the work maybe less cutting edge, such as implementing new techniques following guidelines or literature, validation of others experimental results or incremental developments or updates of earlier work, then the abstract highlights how this work is new to the author’s particular clinic or research context. Very similar topics repeating work or describing clinical implementations within similar clinical environments have not been presented by others elsewhere or previously, unless the reason for presenting again here is clearly justified.

Categories for Submissions

Each abstract must be submitted under a primary category, from the list below. If your topic fits into more than one of these areas, please select the one which is the main focus of your work, and you can also select additional themes in the next step to incorporate other aspects. These additional themes also include the primary categories. 

Categories (select ONE)

• Biomedical Engineering Design, Controls and Good Manufacturing Practice
• Clinical Engineering
• Data governance and security
• Diagnostic Imaging Medical Physics
• Education and Professional Standards
• Medical Technology Integration in the Clinic and Home
• Nuclear Medicine Physics
• Personalised Medicine, Medical Devices and Technologies
• Radiation Oncology Medical Physics
• Radiation Protection
• Radiopharmaceutical Science
• Rehabilitation Engineering
• Risk Management
• Theme of Conference: Adapting to Change
• Sustainability and Circular Economy
• Other
   

Additional themes (select up to THREE. Do not include the theme you selected as your primary category).

• Active Implants and Biosensors
• 3D Printing
• Artificial Intelligence and Machine Learning
• Assistive Technologies
• Augmented and Virtual Reality
• Biomaterials and Biocompatibility
• Biomedical Education
• Biomedical Engineering Research, Modelling and Simulation
• Biomedical Engineering Design, Controls and Good Manufacturing Practice
• Brachytherapy
• Clinical Engineering and Health Technology Management
• Clinical Implementation
• Clinical Trials, including Virtual Clinical Trials
• Computed Tomography
• Computing, Software and Digital Health
• Concept to Market; Challenges and Opportunities
• Consumer Engagement
• Data and Cybersecurity
• Diagnostic Imaging Medical Physics
• Diversity, Equity and Inclusivity
• Dosimetry and Detectors
• Education, Management and Professional Standards
• Health Economics
• Hybrid Medical Technologies and Biomedical Engineering
• Image Quality Optimisation
• Imaging for Radiation Therapy
• Information Technologies and Informatics
• Micro and Nano-Systems
• Monte Carlo Simulation and Associated Tools
• Motion Management
• MRI
• MRI linacs
• New Imaging Methods and Technologies
• New Technologies in Radiation Therapy
• Nuclear Medicine Physics
• Particle Therapy
• Paediatric
• Personalised Medicine, Medical Devices and Technologies
• PET
• Planning and Plan Checks
• Quality Control, Compliance and Testing
• Quality Management Systems
• Radiation Biology
• Radiation Oncology Medical Physics
• Radiation Protection
• Radiation Safety and Radiation Risk
• Radiopharmaceutical Science
• Risk Management in Healthcare and Medical Device Design
• Special Techniques
• SPECT
• Stereotactic
• Synchrotron Physics
• The Biomedical Engineering Clinician
• Theranostics
• Theme of the Year: Adapting to Change
• Tissue Engineering
• Ultrasound – Diagnostic or Therapeutic
• Other

Prizes

A number of prizes will be available for outstanding presentations in various categories.  All abstracts (except for invited speakers) will automatically be in consideration for any awards which are relevant.  

The Scientific Committee will confirm the eligibility of each abstract for the various prize categories based on the primary theme you have submitted your abstract under, and supplementary information about your career stage or location.

Registration

To secure your presentation in the Program, all presenting authors (oral and poster) must register and pay to attend the Conference. 

For your details to be included in the Conference Program, you will need to have registered by ???. If you have not registered by this date, we regret that your presentation will then be removed from the program to enable other presenters to take your timeslot.